PART 2: Coordination
Committee Recommendations to the NAWEOA Executive Committee
1.
The NAWEOA Executive Committee
should meet the conference's Organizing Committee during the event in order to provide
it with feedback on the conference as it is underway. The Organizing Committee
of the 25th Conference was both disappointed and surprised to not have formally
met with the NAWEOA Executive Committee.
2.
NAWEOA could have a pamphlet printed
that contains biographical notes of the officers who receive an award. The
pamphlet, distributed at the conference, would make it possible to reduce the
time required for the speeches. We received a number of comments concerning the
length of those made during meals.
3.
NAWEOA should develop a
database and a secure on-line payment method that could be used each year by
the organizations in charge of hosting the conference.
4.
Reference documents from
previous conferences should be available on the NAWEOA website. Doing so would
enable the organizations to save time and money and would also result in the sharing
of expertise.
5. NAWEOA could sign recurring sponsorship
agreements for each conference, e.g. beer, manufacturers, automobile
manufacturers, etc.
Part
3
Conference and Programming
Committee
In
charge: Claude Veilleux, Direction
gιnιrale de la protection de la faune
MANDATE: To prepare and oversee conference programming, notably:
- Plan all needs in terms of rooms, suites
or other premises needed to ensure the smooth running of the conference;
- Develop a structural plan for the opening
ceremony (Thursday) (including ceremony, group photos, officers' luncheon)
and for the closing ceremony (Saturday)
and see to organizing and presenting them;
- Prepare the program of lectures and organize
the holding of them;
- Propose and organize the choice of
workshops, professional development activities and demonstration
activities to be integrated into the programming;
- Help with the organization of the NAWEOA general
meeting and that of its Board of Directors, as well as the recurring activities:
the exchange program reports, future conferences;
- Organize the Warden Skills Games (Activity
proposal - structure - choice of site, etc.);
- Plan, organize and coordinate the Torch
Run.
1.
Establishing
the Programming
Programming of the
25th NAWEOA Conference was done on the basis of information from previous conferences
and by taking into consideration the distinctive elements that we wanted to incorporate
into the 2006 conference. We also attempted to highlight the 2006 theme Bonjour
Quιbec Naturally! and the motto of the Protection de la faune du
Quιbec: Protect, Educate, Prevent.
We kept the formula of
a three-day conference (Thursday-Friday-Saturday) preceded by three days of
social and family activities (Monday-Tuesday-Wednesday) prior to the actual
conference.
We structured our
programming so as to be able to offer all of our activities in both languages (French
and English). This element alone was a major constraint, not only with respect
to time but also financial planning and scheduling.
Observations
Ideally, the choice of
activities should be finalized before the end of the year preceding the
conference. Doing so makes it possible to develop the event registration and
information tools by late March. However, such a deadline means that all the
committees in connection with the programming have to have completed their
planning by that time.
We decided to innovate
by publishing the 2006 conference program in a pocket-size booklet rather than
the usual larger format. It was felt that its small size would make it easier
and more practical to carry it on oneself throughout the conference.
We succeeded in effectively
addressing one of the unique aspects of the conferencethat of presenting the
program activities in both languages.
A number of mediums
were used to diffuse the information: website, booklet, posters, signs, etc.
On-line Registration
Another innovation:
online registration was a huge success, with 80% of registrations being made
through the NAWEOA 2006 website. We had taken a database model already used by
the Ministθre and adapted it in order to be able to offer an online
registration service. NAWEOA could develop an online registration system and
make it available to all committee organizers, since the development of this
type of system is costly. As regards online payment, we used a secure site being
used at the Ministθre to collect payment of land rights on public lands. It
goes without saying that the use of these tools, which already existed at the Ministθre,
made it much easier to put the NAWEOA 2006 website on line so that transactions
could be carried out on it.
2.
Lectures
Lecture Programming:
observations and comments
A certain number of
things must be determined before being able to program the lectures: choice of
the website, number of conference days, available facilities, conference theme,
events imposed by the contract with NAWEOA, agreements with the major sponsors,
program production requirements up to one year prior to the event and speaker availability.
This is why it is important to start planning the program early on in the
process.
It is also essential
that arrangements be made to have back-up lectures, in the event of last-minute
cancellations and unexpected developments. We had one last-minute replacement
and one change of speaker.
Wildlife conservation
delegates seemed to show a marked preference for the talks addressing practical
applications and work methods (as can be seen in Table 5, p. 3).
We also found that
when a number of lectures are held simultaneously, the most popular ones tend
to attract the crowds, to the detriment of the others. Such is the case
regardless of the quality of the other lectures or the merit of the speaker.
We suggest that the talks
that address a same theme be grouped into blocks so as to enable attendees to spread
themselves more evenly among same-theme lectures. It is hoped that this would
help avoid having an audience of 200 at one talk and only 10 at another.
Pre-registration (Internet
or paper) for the lectures did not enable us to accurately foresee for each lecture
the number of people who would be attending it. It did, however, give us a
general indication of participants' choices.
A 30-minute break
between the blocks of lectures appears to be sufficient time to allow people to
change lecture room and take a coffee break. A generous break is important, not
only to allow time for the room changes (going from point A to B, coffee break,
etc.), it also provides an opportunity to make up for any delays.
We presented one talk during
a lunch hour, which appears to have been appreciated by the attendees. The noon-conference
formula retained whereby participants can choose to pay for their lunch or
attend the conference, without a meal and free of charge, appears to have won participants'
favour.
A talk given by a
well-known speaker or presenting an important theme appears to us adequate for
the period that follows the officers' luncheon. We had chosen to present talks
on a single topic, that is, the agreements with the Aboriginal communities of
Quιbec. Though the topic was of international current interest, it did not
attract a large crowd.
Agreements with the
Speakers
All agreements with
the speakers were made by e-mail following a discussion with the speaker. Most
of our speakers were from organizations associated with wildlife conservation
in Quιbec, Canada and the United States and the majority of these organizations agreed
to pay the speaker's costs.
Conference Rooms
It is important to
have clear directional signs to where the lectures are being held, particularly
if in separate or distant buildings.
Audio-Visual
We entrusted all audio-visual
work to the audio-visual firm normally affiliated with the hotel. On the whole,
there were no major problems during the event. A number of our speakers' talks
were simultaneously translated into English or French, with all translation
work being overseen by the audio-visual firm. It is important that the speakers
submit their documents (PowerPoint, video, etc.) before the conference so as to
ensure compatibility with the equipment used during the lectures.
In order to reduce
costs, we used computer equipment (notebook computers, projectors) from our
organization for a few lectures.
Lectures
All our lectures took
place according to the plan agreed upon by the speakers. All speakers were
provided with a guide once the agreement concerning the lectures was reached.
A session chair was
assigned to each lecture. The chair acted as master of ceremonies during it and
also ensured that everything was in place.
Suggestions
·
Establish means of promoting
attendance in order to ensure that each speaker has the benefit of a reasonably
sized audience:
- match conference blocks (topics of equal
interest)
- adjusted times for the lectures
- make participants aware of the importance of
attendance
·
Do not begin any lectures
before 9 a.m.
3.
NAWEOA
Activities
A number of events on the schedule are directly related to NAWEOA
business. The host association plays only a support role. These events include:
Jurisdictional
representatives breakfast
Elections to the
board
NAWEOA Executive
meeting
Bid presentations
for future conference hosts
Officer exchange
presentations
The person in charge of channeling communications between the Quebec association and the
NAWEOA Executive was assigned the task of coordinating these activities.
The only difficulty encountered in the organisation of these events
resulted from a lack of communication around responsibility for the Officer
Exchange draw. The organiser of the Officers Luncheon (during which the draw
is held) thought the organiser of NAWEOA Activities had made arrangements for
the draw and vice versa. The problem was discovered 30 minutes before the draw
was held. The draw went smoothly after some panicky last-minute leg work. Make
sure the registration system can generate two lists of names (one of American
attending officers, one of Canadian attending officers) that can be printed on
detachable tickets, and place the tickets in two buckets prior to the Officers
Luncheon.
|
Activity
|
Comments
|
|
Jurisdictional
representatives breakfast
|
Paid by host association. About 40 people. They should
indicate during that they jurisdictional reps at the time of their
registration and be given a coupon for this breakfast. Registration system
should be able to generate a list of jurisdictional reps for
verification. Reserve a section of a
restaurant or a separate room, separate tables is fine. No Audio-Visual
required.
|
|
Elections
to the board
|
We presented the candidates during the meal after
the Warden Skills competition. Two regional directors ran unopposed; two
candidates presented for a third region. A total of 15 minutes was
sufficient.
|
|
NAWEOA
Executive meeting
|
Need a large table for Executive seating for
visitors. A total of about 20 people. Supply coffee and eatables for breaks.
If possible, reserve a room where you are free to supply these yourselves to
reduce costs. Equipment: Screen, internet access and several electrical
outlets.
Reserve a meeting room (could be a smaller room)
for NAWEOA executive use for entire week.
|
|
Bid
presentations for future conference hosts
|
Need a room seating 300 people, with stage,
microphone and sound system, computer, video, DVD and Powerpoint projection.
AV technician and MC. Get coordinates of contacts in the different bidding
associations from NAWEOA and contact them in advance concerning special
requirements, time limits, etc.
|
|
Officer
exchange presentations
|
Need a room seating 300 people, with stage,
microphone and sound system. Computer and PowerPoint projector. Contact
presenting officers in advance to establish any additional needs, time
limits. Ours got a free breakfast, had to make sure they got their coupons.
|
Suggestions
·
Name one person only in charge
of communications with NAWEOA.
Logistics, Reception, Lodging
and Meal Committee
In
charge: Richard Laverdiθre, Direction
des communications
MANDATE: To plan, coordinate and manage everything having to do with logistics,
the welcome and registration desk as well as needs in terms of lodging and
meals for the Organizing Committee.
Registrations:
1005 persons registered,
more than 80% online:
403 attending officers
184 from Quιbec
102 from Canada, other than Quιbec (including 38 from New Brunswick)
117 from the United States
35 retired officers
227 guests
2 people registered
during the conference
6 cancellations
Arrival Day Breakdown
30% arrived on Sunday
60% arrived on Monday
5% arrived on Tuesday
5% arrived on
Wednesday
We had planned a
maximum seating capacity of 1 200 persons (Saturday evening gala).
Reception Desk
The registration/reception
desk was open from 7 a.m. to 7 p.m. These hours proved to be inadequate. Five
people were found to be sufficient for manning the registration desk. Five
computers used in a network and one printer were installed at the desk, as was
a point-of-sale terminal for credit or debit card transactions. Around 200
credit card transactions were made by the reception staff during the conference.
Use of a Tent
Since the hotel did
not have the capacity to welcome 1 200 people in a banquet formula, the
Executive Committee chose to use a tent, which proved to be a wise choice
because it made it possible to hold the conference at the foot of the mountain
a
rather fitting setting for Bonjour Quιbec naturally!
Advantages:
·
provides a
unique atmosphere
·
proximity
to nature
·
naturally
aired space thus not too hot
Disadvantages:
·
requires
additional resources for nighttime surveillance
·
possible
risk in the event of a violent storm or rain storm
·
impossible
to control the temperature (°C) inside the tent
Meals
See Appendixes.
Accommodation
Overall, 350 rooms
were occupied during the conference. Of this number, 150 rooms were occupied by
the members of the Organizing Committee, the speakers, a few special guests and
by the 184 officers from Quιbec. The number of persons registered who did not
stay at the hotel was marginal; they either camped out or stayed at
accommodation close to the site.
Suggestion:
- NAWEOA could develop a database and a uniform secure online payment
method that could be reused one year to the next by each conference-host organization.
Social Committee
In
charge: Marc Lavigne, Direction
gιnιrale de la protection de la faune
Traditionally, the
first few days of NAWEOA annual conferences are devoted to social activities
for all attendees whereas during the official part of the conference, the
social activities are aimed specially at spouses and children.
We carried on this
tradition by concentrating the large-scale activities on the Monday, Tuesday
and Wednesday preceding the official opening of the conference. With the
conference theme serving as a reference point in deciding which activities to
present, we voluntarily excluded certain ones, such as an outing to the Casino
de Charlevoix, shows like the "Elvis Story" that would involve
considerable travel/logistics, etc.
Though we could have
hired a firm specialized in organizing guided tours, we chose to organize them
ourselves in order to offer participants an equivalent or superior product at a
lower cost. Consequently, we chose to use school buses rather than motor
coaches, enabling us to cut transportation costs in more than half. Also, the
participation of partners such as the Sociιtι des ιtablissements de plein air
du Quιbec (Sιpaq), the Canadian Wildlife Service and Parks Canada, among
others, enabled us to offer reduced-price packages.
Overall, all
activities went smoothly and all attendees appear to have been satisfied, if we
can go by the comments gathered on-site and during the hospitality evenings.
The accompanying
guides all did a remarkable job and were able to meet the delegates'
expectations. As well, the timetables were respected.
Suggestions
- Plan to offer registration
of last-minute participants (drawing
up of wait-lists)
- Establish a clear boarding
procedure in order to avoid confusion when departures for different
activities take place simultaneously or when there are a number of
departures for the same activity (self-guided tour and Torch Run).
- The use of shuttle buses helps
make it possible to respect budgets because, on a few occasions, had we
not had them, we would have had to rent an additional bus for a few people
only, which would have meant a cost-overrun.
List of Activities (in order of level of participation)
|
Name of the Activity
|
Date /
Cost $CAN
|
Number of participants
|
Comments
|
|
Self-guided
tour of Old Quιbec
|
Wednesday,
July 19
$5
|
257
|
The
participants left the site later than expected and the bus schedule needed to
be adjusted.
Huge
logistical challenge!
|
|
Guided
tour of Old Quιbec
|
Wednesday,
July 19
$30-$20
|
117
(109 adults
8 children)
|
This
activity was much more popular than expected; the transporter was able to
meet the demand.
|
|
Whale-watching
|
Tuesday,
July 18
$75-$55
|
74
(65 adults
9 children)
|
Some
50 whale sightings were made; a splendid day despite the heavy showers when
setting out. The participants returned enchanted. Nothing but positive
feedback.
|
|
Outing
to
Cap
Tourmente
|
Friday,
July 21
$10
|
60
|
A
few last-minute registrations, but thanks to the shuttle bus, we resolved the
problem.
The
activity was a bit short, but very interesting.
|
|
Visit
of
Grosse-ξle
|
Monday,
July 17
$60-$40
|
56
(50 adults
6 children)
|
All
participants liked the activity
even the trip to and from was an activity in
itself (cruise on the river).
|
|
Golf
tournament
|
Tuesday,
July 18
$85
|
47
|
Fewer
registrations than for previous years; the price was perhaps dissuasive.
|
|
Village
vacances
Valcartier
|
Saturday,
July 22
$35-$25
|
45
|
Some
15 registrations on-site. This activity is for youth in particular.
|
Shopping
at the Galeries de la Capitale
|
Saturday,
July 22
$10
|
44
|
43 women
and 1 man. This activity was essentially of interest to spouses.
|
|
Outing
to the
Hautes-Gorges
de la riviθre Malbaie
|
Tuesday,
July 18
$35
|
36
|
The
maximum number of participants was set at 40, thus, the objective was almost
attained. Greatly appreciated by the participants, excellent cooperation on
the part of the Sιpaq, both with respect to the
organization of the activity and its holding.
|
|
Tree-Link
at
Duchesnay
|
Tuesday,
July 18
$45-$40
|
12
|
Paired
with the labyrinth, this was a nice activity for the participants.
Disappointing
number of participants.
Use
of the shuttle bus = $0 transportation.
|
|
Outing
to the Parc de la Jacques-Cartier
|
Monday, July 17
$50
|
8
|
Probably
the activity the most appreciated by participants, excellent collaboration by
Sιpaq, despite the rather few participants.
The
maximum of 20 persons was perhaps dissuasive or perhaps because it was held
on the Monday?
Use
of the shuttle bus = $0 transportation.
|
Though the social
activities, youth activities, the golf tournament and spouse activities were initially
all under the responsibility of the Social Committee, in reality, the
sub-committees were managed autonomously and I believe that it was a good way
of doing things.
The two weeks
preceding the activities are critical: changes to the number of registrations
have to be followed very closely and it is important to be in contact with all
the parties involved (transporter, caterers, etc.) in order to plan the meals
and reserve a sufficient number of places.
Another critical
element in the organization of this type of event is being able to work with a transportation
company that can be flexible (change of schedule, addition of another vehicle
).
The choice of a transporter operating near the conference site is essential and
was a tremendous help for us.
Lastly, the element
that perhaps had the greatest impact on the satisfaction rate, and over which
we had absolutely no control, was the weather. The fine weather that prevailed
during the 2006 conference made things so much easier for us, with only two
people withdrawing because of the weather (whale-watching, threat of rain the
morning of the departure). It is important to establish that no reimbursements
are made for last-minute cancellations or for failure to show up for the morning
departure.
The Organizing
Committee can, however, reimburse a person who makes such a request with a
valid reason: e.g.: aircraft delay, missed connection, etc.
Looking back, overall,
I believe that we can say that the Social Committee attained its objectives
which were to offer the delegates a range of activities likely to interest them
and their families.
YOUTH COMPONENT
In charge: Diane Ostiguy, biologist and educational
consultant
MANDATE: To plan supervision of and programming for
children age 5 to 17.
In all, 82 children were registered for the
youth activities:
|
Age
|
Number of children
|
Age
|
Number of children
|
|
3
|
1
|
11
|
6
|
|
4
|
0
|
12
|
10
|
|
5
|
1
|
13
|
7
|
|
6
|
4
|
14
|
9
|
|
7
|
5
|
15
|
7
|
|
8
|
4
|
16
|
8
|
|
9
|
7
|
17
|
1
|
|
10
|
12
|
Total
|
82
|
It was decided that,
for the first two days (Monday, July 17 and Tuesday, July 18), the Youth Chalet
would be open only in the evening, in order to enable adults to take in the
hospitality evenings.
The opening hours of the Youth Chalet were:
July 17 and 18: 7 p.m. to 10 p.m. (evening only)
July 19 to 22:
8 a.m. to 12 noon
1 p.m. to 6 p.m.
7 p.m. to 10 p.m.
These hours were adequate.
Organization
The fact that the
youth component of the conference was addressed late in the process (May 2006),
a few additional problems arose:
- Difficulty
finding competent group leaders (recruit earlier).
- The final
programming for the youth component was put on the website late (July).
- Following a
visit of the area, the fishing site had to be changed.
We felt it necessary
to provide a site reserved exclusively for the youth so that they could gather
together and it could also serve as a rendez-vous point for parents. However,
the location of the chalet and the lack of directional signage to it meant that
a number of parents did not know where to find us. The situation was corrected
during the week.
We also had to deal
with uncertainty as to the number of youth who were going to show up for the
activities, compared to the number who were officially registered. This
uncertainty persisted throughout the week of the conference.
We also noted that for
a number of delegates, there was confusion about the activities that were or
were not included in the registration of a youth.
We had excellent
collaboration from different people on the committees for organizing youth
activities and at the conference site for providing beverages and water. Such
collaboration is essential.
The leaders'
accommodation was comfortable and adequate but located off-site because of the limited
accommodation capacity. The leaders had to use their vehicle to get around or I
would provide them with transportation using my vehicle.
The Skiers' Chalet
was transformed into a youth centre for the duration of the conference. The
first two days were dedicated to setting up the chalet in order to welcome the
youth as of the morning of Wednesday, the day of the conference's official inauguration.
Group leaders experienced with children were hired for the occasion. The youth-component
personnel consisted of two coordinators, eight leaders and 4 accompanying volunteers
for the fishing activity.
Daytime activities
were planned outdoors and evening activities indoors (except for the camp fires).
The activities held at the swimming pool were particularly popular, especially on
the days that temperatures soared!
Suggestions
- Plan to have more than one
site for making camp fires: very popular activity, especially when
accompanied by marshmallows!
- Ensure that the youth centre
is located close to, if not in the heart of, the conference site as this
makes it easier for parents to leave and pick up their children there.
- Plan for registration of
last-minute participants (drawing up of wait-lists).
- Indicate the location of the
youth centre on the map given to the delegates.
- Coordinate the adults'
activity schedule with the youths' in order to avoid timetable conflicts.
- Make one person responsible
for looking after the details of daily "operations": beverages, greeting
of specialized facilitators, accompanying youth to the first-aid site,
etc.
- Have more radios for
communication.
- Re-examine the pertinence of
having a program for youth age 15 and older because no youth in this age
group took part in the activities that had been organized for them, with
the exception of the last evening (Pizza and Pasta Dinner / disco evening).
- If possible, plan to have the
accommodations for the youth-component team on the conference site.
Funding Committee
In
charge: Sylvain Milette, Direction
gιnιrale de la protection de la faune
MANDATE: The Funding Committee was responsible for all revenue-generating activities.
Its objective was to ensure the financing of the conference through sponsorship
agreements concluded prior to the conference and through activities held during
it.
To ensure better
coordination and control, the Funding Committee was broken down into
subcommittees.
- Cash Management Subcommittee
MANDATE: Composed of a group
of five people, with two in charge and three who looked after collecting money
during the conference, the Committee is needed to ensure the proper management
of funds on a daily basis. It is the only committee authorized to collect the
funds generated during the conference and the only one to handle accounts. The
Cash Management Subcommittee will take part in the final financial report.
The cost of beer was $7 for the evening in exchange for a promotional
item that gave unlimited access to the bar.
The sale of drinks brought in $20 982.
The amount collected through the auctions: $51 932.
Suggestions
- Make plans to have a safe as well as secure
premises; both are necessary.
- Provide hours during which delegates or
the Organizing Committee can have access to the finance office to make
account payments.
- Use cash registers in order to ensure
proper management of funds.
- Establish an accounting method with forms to
be completed by people in charge of activities involving money management.
The bar and the auctions must be under the surveillance and direct
supervision of the Cash Management Subcommittee. A person having legal and
accounting competencies is a precious asset on the committee.
- Sponsor Solicitation Subcommittee
MANDATE: The primary mandate
of this committee, made up largely of employees from the Direction des
communications, was to prepare a sponsorship solicitation document to secure
sponsors and develop a structure whereby the degree of visibility offered to
the sponsor was based on the amount of the sponsorship.
Suggestions
- Aim for reasonable objectives were major
sponsors are concerned: $25 000. It is preferable to solicit a number
of companies for reasonable amounts rather invest significant time and
effort in soliciting a single large company that may decide to not come on
board.
- Be proactive and follow files closely. Send
written documents quickly and ask for an appointment very early in the
process.
- Personalize the written documents to the
company solicited in order to demonstrate the importance of its financial
involvement.
- Use the same solicitation method for
everyone.
- Look for sponsors that have a connection
with the protection of wildlife and its habitats.
- Involve people who are at ease with solicitation
and who have excellent interpersonal skills.
- Establish a tool for the follow-up of
files.
- Plan to have clerical staff (two people) for
following up on the files.
- Exhibition Hall Subcommittee
MANDATE: In charge of the Exhibition
Hall, this committee recruits exhibitors and takes charge of them until they leave
the site. The committee works in close collaboration with the Sponsor Solicitation
Committee because exhibitors are often also sponsors.
Suggestions
- Plan for adequate resources (three people)
because this committee has a great deal of work.
- Provide the same equipment to all
exhibitors.
- Schedule hours for booth set-up and dismantling
that do not run counter to the conference programming.
- Prepare an exhibitor's guide and adhere to
it.
- Keep spaces available for last-minute
requests.
- Have incentive measures to encourage
people to visit the Exhibitors' Hall, e.g. hold an art contest or cocktail
hour there.
- Ensure security outside show hours.
- Consider hiring a firm specialized in
commercial exhibitions since it can be a considerable asset.
- Draw and Auction Prize Collection
Subcommittee
MANDATE: This Committee is
responsible for coordinating the collection of the gifts needed for the
auctions and draws: equipment, leisure packages, trips, etc. The draws are a
major source of funding for the conference and the greater number of gifts, the
easier the fund-raising.
369 prizes were obtained.
Suggestions
- Draw up a uniform collection sheet on which
to enter all information concerning the business and the gift offered,
including the monetary value of the item or service.
- Keep all the prizes collected in the same
place in order to make it easier to sort and manage them.
- Design a catalogue, divided into evenings
and, in advance, slip a copy of the sheet listing the prizes to be drawn or
auctioned each evening into it.
- Have a four-person team to look after the
prizes during the conference. Keep the same team throughout the conference
in order to ensure uniformity.
- With each day of the conference, increase
the average prize value.
- Provide for an area to be used to store
the prizes.
- Establish and announce during the
conference a method for presenting the prizes. Clearly display the winning
numbers.
- Limit the silent auctions to prizes that
are exceptional.
- Plan to have additional human resources during
the days preceding the conference in order to put all necessary logistics in
place.
- Live Auctions Subcommittee
MANDATE: This committee was
responsible for planning the live auction held on the last evening of the conference,
Saturday. It is suggested that a professional auctioneer be used in order to make
the efforts put into soliciting the prizes, which are often of considerable
value, as profitable as possible.
- Promotional Items Subcommittee
MANDATE: This committee was in
charge of the sale of NAWEOA items and of items of the Association des agents
de protection de la faune du Quιbec.
The members of this committee had a space near the reception/registration
desk, in the hotel's lobby.
Suggestions
- Have access to a room that can be locked
for storage of the items for sale.
- Have opening hours that are the same as
the conference hours: open earlier to accommodate departures for social
activities.
- Have access to a point-of-sale terminal (credit
card).
- Conclusion
Suggestions
·
Attempt
to foresee the unforeseeable and plan for it.
·
Surround
yourself with persons interested in the specific area or file.
·
Clearly
define each person's duties and responsibilities: as the event approaches and throughout
it, the number of persons involved increases rapidly.
·
Explain
to the volunteers who choose to be involved that they will miss certain conference
activities.
Communications Committee
Huguette Gaulin, Direction des
communications
MANDATE: To advise the Organizing Committee on matters having to do with
communications and conduct the communications activities involved for the entire
25th NAWEOA Conference, notably:
- Develop a communications plan.
- Establish the theme for the 25th
Conference.
- Draft and produce ads for the 25th Conference
(pamphlet, preliminary and final program).
- Design and add to the website in
collaboration with a specialized firm.
- Re-write the content in plain language.
- Develop the promotional means provided for
in the communications plan and the visibility plan for financial partners.
- Draft speeches, the master of ceremonys'
notes, press releases, notices to attend, letters, etc.
- See to press relations (organization of
press conferences, booking journalists, press reviews, etc.).
- Provide protocol-related advice.
- Determine how the various events and
activities of the 25th Conference will be presented and ensure
monitoring of them.
- Multimedia and audio-visual.
1.
General observations
The communications objectives that the committee had established at the
outset (attract delegates, make them charmed by Quιbec and make it so that
language is not an obstacle) were
attained.
The communications work
involved in organizing the NAWEOA conference is colossal. Most importantly, have
an experienced person, who must be supported
by people with communications experience.
For communications to be efficient, their
content must be well developed.
The opposite simply cannot work. Yet, expectations are often such: there is the
desire to quickly obtain promotional material, a website, etc., but more often
than not, the content of the lectures or the social activities is not ready
2.
Multimedia and audio-visual component
The lectures (audio-visual mediums): an overall success as a result of the
quality of the technical personnel in the installation, operation and in access
to practice runs. We saved nearly $7000 by providing projectors and
notebook computers.
Video montage and capture shown each evening: good price-quality ratio. With
this file, it was important that a professional be able to supervise other
non-professional technical resources to limit costs. A video of all conference
activities was produced and offered to conference attendees.
Production of photographs: excellent quality digital photographs taken
by two photographers from the Ministθre (free of charge). A selection of the
best photos will be available on the NAWEOA website.
Audio-visual mediums under the Big Tent: excellent technical planning based on
priority needs in terms of PA address equipment and video projection and capture.
The visualscapes (giant screens) and soundscapes were maintained during all
events that were held under the tent.
3.
Press relations component
The production of a
special 8-page booklet a few days before the event, published in a daily
newspaper, was an excellent strategy because it made the public aware of the
fact that a major conference was being held in the Quιbec City area.
On the eve of the 25th
Annual Conference, journalists were invited to take part in certain activities
and to come meet the officers in order to learn more about their profession.
Different interviews were also made with guest speakers and wildlife
conservation officers and directors.
The presence of
columnists specialized in the field of wildlife would have been nice; however, since
the summer is a very busy period for them, it was difficult to contact them.
The geographical location
of the conference site has a direct impact on the participation of journalists.
The further the event from the urban centre, the fewer are the journalists who
will go to it.
The presence of public
personalities at certain activities is essential with this type of event if one
is to attract journalists who are always on the lookout for a statement.
Considering the fact
that the event was very specialized and addressed only wildlife conservation
officers, press coverage was more than adequate.
Suggestions
- If possible, use the
services of communications specialists for the "communications"
component of an event such as the NAWEOA.
- Identify spokespersons (conservation
officers or other) beforehand so as to have them participate in certain
public affairs broadcasts.
Hospitality, Gala and Thematic
Evenings Committee
In
charge: Alain Chainι, Direction
gιnιrale de la protection de la faune
MANDATE:
- Plan, coordinate
and manage the aspects of the hospitality evenings, thematic and gala evenings
for which responsibility was not assumed by the Funding Committee or by
the Logistics, Lodging, Reception and Food Services Committee. These
aspects were, notably: the scenarios for the different evenings, the entertainment/activities,
finger food, replenishing of bars, storage and management of drinks.
- Ensure that the
level of quality is maintained for each of the dinners and evenings.
In all, the committee saw to the holding of 11 activities. Eight people
were responsible for one or two activities. One was in charge of the six
hospitality evenings. The committee included 21 volunteers.
- Exhibitors' cocktail
and officers' lunch: 1 person in charge
- Spouses' lunch:
1 person in charge and 4 volunteers
- Aboriginal
dinner and thematic evening: 2 persons in charge and 2 volunteers
- Warden Skills
Games dinner (sugar shack), 25th Conference evening: 1 person in charge
- Retirees'
breakfast and retirees' wine and cheese:
1 person in charge
- Officers'
breakfast: 1 person in charge
- Closing dinner
and gala: 1 person in charge
- Hospitality
evenings: 1 person in charge and 8 volunteers
- Replenishment of
beverages (Presidents' room, excursions and outings by bus for activities
outside the site and the first-aid room, treasury, volunteers, Warden Skills
Games, Youth Chalet, etc.): 1 person in charge and 11 volunteers
Report
Suggestions Conclusion
Report
I greatly appreciated the assistance and support of the communications
team for having validated the logistics of each activity's specific scenario.
A delegate's comment on the retirees' breakfast and the wine and cheese: The participants appreciated their spouse being
invited to these activities (at all other conferences, they had not been).
A comment by one of our department's secretaries who took part in the
officers' breakfast: she mentioned that she greatly appreciated the gathering and the topics
that were addressed and discussed. The Service's secretaries have first-hand
experience with a number of the topics covered by the officers (e.g. office
clientele, work of women in the Service de la protection de la faune, etc.). She
believes that the secretaries of the Service de la protection de la faune should
be officially invited to take part in this type of conference for which they
have a number of affinities, whether in terms of the organization, participation or, specifically, in terms of the sense of
belonging to the Service. They often give a good deal of their own time to the
Service, in addition to their regular work, out of passion for its mission.
Suggestions
- Plan for an adequate number of coolers for
beverages taken for outings off-site such as guided tours, excursions,
outdoor get-togethers, etc.
- Prepare emergency plans in the event of
unforeseeable incidents, such as fires, storms, etc.
- Appoint one person in charge of safety
throughout the conference to perform various checks such as: verification
of electrical wires that could be in contact with water during gatherings,
lighting in public washrooms (dry chemical toilettes), etc.
- Involve delegates as volunteers during
certain activities, e.g. serving finger food during the hospitality
evenings.
- Designate a PA announcer for the hospitality
evenings, e.g. explain to the delegates how the basket draws, silent
auctions and prize distribution work.
- Draft a detailed instruction and
information booklet for the volunteers.
- Establish a bank of sponsors in order that
agreements be made with NAWEOA to obtain repeat sponsorships for each
conference, e.g. beer, manufacturers, automobile manufacturers, etc.
Conclusion
The person in charge of this committee and those in charge of activities
like the dinners must deal with many unexpected and last-minute arisings. These
people must be resourceful, have a good tolerance to stress and be quick
thinkers because solutions that can be rapidly implemented have to be found.
Safety,
Transportation and Volunteers Committee
In
charge: Alain Poisson, Direction gιnιrale de la protection de la faune
- Safety
MANDATE: To ensure the safety of the delegates, monitor access to the different
sites and conduct a surveillance of the conference facilities.
Positive points:
No major problem arose
during the conference. We had very good level of participation on the part of
volunteers and designated officers as well as excellent collaboration with the
different stakeholders and companies involved in holding the 25th Conference.
Negative points:
Shortage of designated
officers and volunteers: due to a lack of coordination with the Chβteau Mont
Sainte-Anne, control of access to the convention centre proved to be a problem.
We had to assume mandates that did not fall under safety.
Overview of interventions:
Attempt by youth to
steal beer.
Search for a youth who
wandered from the site (found)
Hourly check of the refrigerator
truck.
Recuperation of
diverse equipment following the Warden Skills Games.
A number of lost items
returned to their owners.
In summary, I believe
that we offered delegates an exceptional service, despite the shortage of
volunteers. A certain lack of planning with respect to the management of "the
unexpected" meant a work overload for me. I also had to perform tasks that
were not part of the Safety Committee's mandate. Overall, everything went well.
Suggestions:
·
Plan a period of at least
one-half hour for shift-change briefings.
- First aid
MANDATE: To provide first aid to the delegates and their families.
Positive points:
The room that was made
available to us was well-located and offered privacy. The communication system
was good. The equipment would have enabled us to handle all eventualities
requiring our services and good cooperation was to be had from the ambulance
service and first-aid attendants of Mont Sainte-Anne.
Negative points:
Lack of volunteers: planning
was begun a bit late in the process and various changes were made to the
schedule. Since access to the volunteer's office area was less than ideal,
people would come in to get something from the cooler or to use the washrooms. Such
"intrusions" were regular and a disturbance, and also affected the
quality of the ambient air
Intervention report:
Though no serious cases
arose, our services were called upon by a certain number of people. One person
only had a brief consultation at the hospital, following an insect bite, and we
advised one other person (bus driver) to have a burn looked at.
|
Types of injury
|
Number
of cases
|
|
Minor injuries - hands (blisters, scratches, slivers)
|
7
|
|
Minor injuries feet (blisters, scratches, slivers)
|
10
|
|
Nosebleed
|
1
|
|
Contusion ΰ la figure
|
1
|
|
Minor injury mouth
|
1
|
|
Burn
|
1
|
|
Allergies to insect bites
|
4
|
|
Total
|
25
|
In summary, I believe
that we provided a high-quality service, despite the lack of first-aid
attendants. Personally, I would have put a bit more time into ensuring that we would
have had more volunteers, but given my involvement on the Funding Committee, I did
not have the time needed to devote to that.
Suggestions
- Be thoroughly familiar with
the site in order to be able to respond rapidly.
- Know where the pertinent services
are located: hospital, CLSC, drugstore, etc.
- Consult with the ambulance drivers
in order to agree on an emergency response plan.
- Arrange for adequate premises
for receiving injured persons.
- Determine the number of first-aid
attendants needed and assess the risks associated with each activity.
- Make sure that you have a good
means of communication.
- Prepare a list of telephone
numbers of responders and services as well as sheets for recording patient
information.
- Obtain the equipment and
material needed to administer first aid.
- Have a vehicle available at
all times.
- Provide first-aid equipment
(portable kits) for activities not held on the main site.
- Transportation
Mandate:
The Transportation
Committee's mandate was, notably, to provide delegates with transportation between
the Quιbec City Jean-Lesage Airport, train station or bus terminal and the conference site. We also
provided a transportation service for volunteers between Quιbec City and the conference site, in Beauprι, as well as at the Chβteau Mont
Sainte-Anne site for the different activities. We also had to transport various
pieces of equipment and materials.
Shuttle buses were
also made available to the delegates and volunteers for transportation between
the hotels and the camp site, in the morning and evening and upon request.
The committee had
planned the transportation for all the social activities organized by the
Social Committee as well as for the Torch Run on the Plains of Abraham.
Report:
Shuttle bus runs were
made using two regular drivers and four relief drivers throughout the week.
Some one hundred people were provided with transportation between the airport,
bus terminal or train station and the conference site at Mont Sainte-Anne.
We had six school
buses to provide delegates with transportation for the social activities. In
addition to this, three 15-passenger vans were rented and four of the
ministry's trucks were used.
Posters of the NAWEOA conference
had been put up at the airport and the drivers (of officers) were in uniform,
making it easier for delegates to identify them upon their arrival in Quιbec City.
Overall, everything
went very well. Judging from participants' comments, our transportation service
was very much appreciated by them.
Suggestion
- Delegates should, when they
register at the reception desk, reserve their place and indicate if they
intend to use the shuttle bus to return to the airport or elsewhere. Some
flights meant shuttle departures in the middle of the night. Knowing this
beforehand would have made it easier to manage the shuttle bus drivers'
schedules.
- Volunteers
Mandate
To recruit and provide volunteers to assist the different committees and help
in the organization of the conference.
Planning
25% of the Ministθre's employees were approached to take part and give a
hand in organizing the conference. With the support of the Syndicat des agents and
the employer, we established arrangements for freeing staff members so that
they could take part in the conference. In exchange, we asked the officers to
fill out a registration form and specify their areas of interest.
In an effort to structure our initiative, we had each committee complete a form
to specify its activities while establishing its requirements.
The Volunteers Committee is a committee that trails behind the other
committees. Needs are constantly changing and the "unexpected" are
many. Hence the definite need to plan to have a mobile flying team of around 10
to 15 people per day to deal with the unforeseen.
Approximately 232 people gave their support to the Volunteers Committee,
including 45 civil volunteers (spouses, students, friends, retirees and others)
who helped the team. To this number must be added the 140 officers who took
part in the conference since they all had been given a task to do in order to
involve them. The rest of the volunteers came from other ministries as well as
from the Direction des communications of the Ministθre des Ressources
naturelles et de la Faune.
200 highly visible colour T-shirts were ordered to make it easy to
identify the volunteers on the site. Some volunteers who had worked a number of
days were given two T-shirts.
Sunday morning, we organized a breakfast, with prize draws, in honour of
the volunteers. We also offered our volunteers recognition certificates, as a
souvenir, and to thank them.
Comments and Suggestions
- Do not assign a volunteer to more than
eight hours' duty per day. A volunteer needs meals and rest.
- It is important to plan to use spouses or civils
on the days the officers are well-occupied, for example, the day of the Torch
Run, opening ceremony, Warden Skills Games, etc. The officers have little
availability for volunteer work those days.
- Plan to have a mobile flying team of
around 10 to 15 people per day to deal with the unexpected.
- Ideally, it would be good to have a night
team (midnight to 4 a.m.) of 5 to 6 trustworthy people whose job it would
be to fill the refrigerators with beer, soft drinks and water
not just to
replenish stocks but to do some site maintenance as well. The number of
officers available to do this sort of work at nighttime are few and the
people from the Organizing Committee are often left to do it.
Part
4: Results of the Opinion Survey of the Delegates Attending the NAWEOA 2006
Conference
Methodology
A multiple-choice
questionnaire on the activities and general aspects of the 25th NAWEOA Conference
was handed out during the closing banquet on Saturday evening, July 22, 2006. There was room on the questionnaire for
respondents to add any comments they may have had on specific points. In all,
115 people completed the questionnaire.
Highlights
Choice of site and general
atmosphere
86% of the respondents
found that the choice of site was excellent or very good. As regards the
general atmosphere of the conference, 80 % found it excellent or very good.
Activities
As regards the
activities held, the Bonjour Quιbec dinner and gala evening (Saturday,
July 22, 2006) was at
the top of the list, with a satisfaction rating of 86%. In second place, the
spouses' and guests' dinner, with 85% and, in third place, the Aboriginal dinner,
with a satisfaction rating of 84%.
On the other hand, the
Warden Skills Games and the Sugar Shack were not highly rated by the delegates,
with a satisfaction rating of only 38%. Members notably pointed out that it was
difficult to follow the series of games, because of the site's layout. As for
the Sugar Shack, the main criticism was the lack of food.
Lectures
The delegates very
much appreciated the topics addressed by the lectures, with 83% qualifying them
as excellent or very good.
Reception and general
organization
72% of the respondents
found that registration went very well or extremely well and 77% indicated that
they were satisfied with the Organizing Committee's welcome.
Appendixes
Horaire
complet des activitιs
|
Dimanche 16 juillet 2006
13 h ΰ 19 ΰ h
Accueil et inscription : hall dentrιe du Chβteau
Mont-Sainte-Anne
17 h ΰ 20 h
Souper libre
20 h ΰ minuit
Soirιe hospitalitι : chapiteau
|
|
Lundi 17 juillet 2006
6 h 30 ΰ 9 h 30
Dιjeuner libre
7 h 30 ΰ 19 h
Accueil et inscription : hall dentrιe du Chβteau
Mont-Sainte-Anne
8 h ΰ 18 h
Excursion au Parc national de la Jacques-Cartier
11 h ΰ 14 h
Dξner libre
9 h 30 ΰ 17 h
Croisiθre et
visite guidιe ΰ Grosse-Ξle-et-le-Mιmorial-des-Irlandais
17 h ΰ 20 h
Souper libre
19 h ΰ 22 h :
Activitιs jeunesse (Voir section «Activitιs jeunesse» pour prιcisions)
20 h ΰ minuit
Soirιe hospitalitι : chapiteau
|
|
Mardi 18 juillet 2006
6 h 30 ΰ 9 h 30
Dιjeuner libre
6 h 30 ΰ 18 h
Excursion au Parc national des Hautes-Gorges-de-la-Riviθre-Malbaie
7 h ΰ 21 h
Croisiθre dobservation des baleines dans Charlevoix
7 h 30 ΰ 19 h
Accueil et
inscription : hall dentrιe du Chβteau Mont-Sainte-Anne
8 h ΰ 18 h
Duchesnay : dArbre en arbre et labyrinthe
11 h
Tournoi de
golf : Chalet du golf le Grand Vallon, au pied du mont Sainte-Anne
Trou numιro 3 :
Faites un trou dun coup et courez la chance de gagner VTT offert par SM
Sport en collaboration avec Yamaha Canada
17
h ΰ 21 h
Visite
au sommet du Mont-Sainte-Aanne en tιlιcabines
19
h ΰ 22 h
Activitιs
jeunesse (Voir section «Activitιs jeunesse» pour prιcisions)
20 h ΰ minuit
Soirιe hospitalitι : chapiteau
|
|
Mercredi 19 juillet 2006
6 h 30 ΰ 9 h 30
Dιjeuner libre
7 h 30 ΰ 19 h
Accueil et inscription : hall dentrιe du Chβteau
Mont-Sainte-Anne
9 h ΰ 15 h 30
Visite guidιe
de la ville de Quιbec
Visite libre
de la ville de Quιbec
Dιparts : 8 h 30 , 11 h ou 14 h 30
Retours : 12 h, 15 h 30 ou 19 h
(Un trajet intitulι «Visite autonome du Vieux-Quιbec» et une carte de
la ville vous ont ιtι remis dans votre sac du congressiste)
8 h ΰ 22 h
Chalet des jeunes
(Voir section «Activitιs jeunesse» pour prιcisions)
15 h 30 ΰ 17
h
Marathon (Torch Run and Walk)
18 h ΰ 19 h
Souper du
marathon
20 h ΰ minuit
Soirιe hospitalitι : chapiteau
|
|
Jeudi 20 juillet 2006
6 h 30 ΰ 9 h 30
Dιjeuner libre
7 h 30 ΰ 19 h
Accueil et inscription : hall dentrιe du Chβteau
Mont-Sainte-Anne
7 h 30
Rassemblement des agents en uniforme pour le dιfilι
8 h ΰ 10 h 30
Dιfilι des
agents suivi de la cιrιmonie douverture au chapiteau
8 h ΰ 22 h
Chalet des jeunes
(Voir section «Activitιs jeunesse» pour prιcisions)
10 h 30 ΰ 11 h 30
Cocktail des exposants offert par La Capitale Groupe financier
10 h 30 ΰ 18 h
Salon des exposants
11 h 15
Montιe en
tιlιcabines au Chalet du Sommet du Mont-Sainte-Anne pour le dξner des
accompagnateurs (conjoints et autres)
11 h 30 ΰ 17
h
Dξner des
accompagnateurs et activitιs (conjoints et autres)
11 h 30 ΰ 13
h
Dξner des
officiers (salle NoroξtSuroξt)
13 h 15 ΰ 14
h
Photo de groupe
des agents : au pied du Mont-Sainte-Anne
Les
trois confιrences qui suivent, le souper et la soirιe hospitalitι sont
offertes par lAdministration rιgionale Crie et lAdministration rιgionale
Kativik
14 h 30 ΰ 15
h 15
Linda OLeary :
Introduction aux communautιs autochtones du Quιbec et le cadre juridique
quιbιcois (traduction simultanιe)
Salle :
Suroξt
15 h 15 ΰ 15
h 45
Pause :
salon des exposants
15 h 45 ΰ 16
h 45
David Erdely,
Thomas Sutherland : Aurores borιales au Nord quιbιcois, la conservation
de la faune du Nord quιbιcois avant et aprθs les partenariats entre le
gouvernement du Quιbec et les peuples autochtones (traduction simultanιe)
Salle :
Suroξt
16 h 45 ΰ 17
h 15
Linda OLeary :
Justice autochtone : rιflexions concernant le systθme juridique canadien
et les Premiθres Nations canadiennes
( traduction simultanιe)
Salle :
Suroξt
18 h ΰ 20 h
Souper
(thιmatique autochtone)
Salle :
Noroξt et Suroξt
20 h ΰ minuit
Soirιe hospitalitι (thιmatique autochtone) : chapiteau
|
|
Vendredi 21 juillet 2006 :
Les dιjeuners des vendredi et samedi sont servis sous le chapiteau.
6 h 30 ΰ 9 h 30
Dιjeuner libre : chapiteau
6 h 45 ΰ 7 h 45
Dιjeuner des membres Conseil dadministration NAWEOA (Restaurant Beau Regard)
7 h ΰ 9 h
Dιjeuner des retraitιs : Restaurant Bella Pasta
7 h 30 ΰ 19 h
Accueil et inscription : hall dentrιe du Chβteau
Mont-Sainte-Anne
8 h ΰ 14 h
Salon des exposants
8 h 30 ΰ 11 h 30
Excursion ΰ la Rιserve nationale de faune du cap Tourmente
8 h ΰ 22 h
Chalet des jeunes (Voir section «activitιs jeunesse» pour prιcisions)
8 h 15 ΰ 9 h 15
Guy Fitzgerald : Un rιseau de rιhabilitation pour les oiseaux de
proie au Quιbec (confιrence donnιe en franηais)
Salle; 7e Ciel
10 h 15 ΰ 11 h 15 :
Guy Fitzgerad : A rehabilitation netword for birds of prey in
Quιbec (confιrence donnιe en anglais)
Salle :7e Ciel
8 h 15 ΰ 9 h 30
Louise Trudeau , Luc Major et Guy Trencia : Pas dhabitat,
pas de faune! La protection des habitats fauniques au Quιbec (traduction
simultanιe)
Salle : Les Chutes
8 h 15 ΰ 9 h 45
Craig Hoover : Le rτle du renseignement tactique dans
lapplication des lois sur la faune et le commerce illιgal de la faune
(traduction simultanιe)
Salle : Suroξt
8 h 15 ΰ 9 h 15
Richard Charrette : Formation des officiers responsables :
nouvelles techniques dapprentissage de la CITES pour une meilleure
protection des espθces menacιes dans le monde (confιrence donnιe en franηais)
Salle : Cap Tourmente
10 h 15 ΰ 11 h 15
Richard Charrette : Training officers : New CITES learning
technics (confιrence donnιe en anglais)
Salle :Cap Tourmente
9 h 15 ΰ 10 h 15
Pause : Salon des exposants
10 h 15 ΰ 11 h 15
Lucinda Delaney Schroeder : Strategies for undercover work
(traduction simultanιe)
Salle : Suroοt
La confιrence qui suit est offert par lAgence des services
frontaliers du Canada
10 h 15 ΰ 11 h 15
Michel Bergeron, Patrick Gadoury : Le maξtre de chien : une
ressource dans la lutte au braconnage (traduction simultanιe)
Salle : Les Chutes
11 h ΰ 14 h
Dξner libre
13 h ΰ 16 h
30
Compιtition
(Warden Skills) des agents de protection de la faune , des accompagnateurs et
des jeunes : rendez-vous derriθre le Centre des Congrθs pour 12 h 45
17 h ΰ 19 h
Souper
«cabane ΰ sucre» : chapiteau
19 h ΰ 20 h
Prιsentation
des futures confιrences NAWEOA (Bid presentation) : Salle-Suroξt
20 h ΰ minuit
Soirιe hospitalitι de la 25e confιrence : chapiteau (spectacle de «Bob la
Cuillθre» de 21 h ΰ 22 h)
|
|
Samedi 22 juillet 2006 : Les
dιjeuners des vendredi et samedi sont servis sous le chapiteau.
6 h 30 ΰ 9 h 30
Dιjeuner libre : chapiteau
7 h ΰ 9 h
Dιjeuner des agentes de protection de la faune : Restaurant Bella
Pasta
7 h 30 ΰ 17 h
Accueil et inscription : hall dentrιe du Chβteau
Mont-Sainte-Anne
7 h 30 ΰ 16 h
Village Vacances Valcartier
8 h ΰ 15 h 30
Salon des exposants
8 h 15 ΰ 9 h
15
Programme
dιchange des officiers NAWEOA : salle Suroξt (traduction simultanιe)
8 h ΰ 24 h
Chalet des
jeunes (Voir section «Activitιs
jeunesse» pour prιcisions)
9 h ΰ 16 h
Magasinage et
parc dattractions aux Galeries de la Capitale
9 h 15 ΰ 9 h
45 :
Pause :
Salon des exposants
9 h 45 h ΰ 11
h 15
Rιunion
gιnιrale de la NAWEOA : salle Suroξt
11 h45 h ΰ 13
h 15
Le
midi-confιrence qui suit est offert par Hydro-Quιbec
Michel Oligny :
Le stress post-traumatique (traduction simultanιe)
Salle :
Noroξt
13 h 30 ΰ 14
h 30
Michel Savard :
Linfluenza aviaire situation et protection du travailleur (traduction
simultanιe)
Salle :
Suroξt
13 h 45 ΰ 14
h 45
Nadia Mιnard,
Benoξt Dubeau : La protection des mammifθres marins au Quιbec
(traduction simultanιe)
Salle :
Les chutes
13 h 45 ΰ 14
h 45
Richard
Charrette : Atelier sur linspection sιcuritaire des reptiles, primates,
oiseaux exotiques et trophιes de chasse
(confιrence
bilingue)
Salle :
7e Ciel
13 h 45 ΰ 14
h 45
Murray Hindle : Judo Verbal Communications tactiques (confιrence en
anglais)
Salle :
Cap Tourmente
14 h 30 ΰ 15
h
Pause :
Salon des exposants
15 h 15 ΰ 16
h 15
Claude Lavoie :
Judo Verbal Communications tactiques (confιrence en franηais)
Salle :
Cap Tourmente
La confιrence
qui suit est offert par lΙcole nationale de police
14 h 45 ΰ 16
h
Ghyslain
Raymond : Attitudes sιcuritaires lors dune confrontation armιe
(traduction simultanιe)
Salle :
Suroξt
15 h 15 ΰ 16
h 15
Franηois
Daigle, Sheldon Jordon, Benoξt Fortin : La protection de lesturgeon au
Quιbec (traduction simultanιe)
Salle :
Les Chutes
16 h 30 ΰ 17
h
Cιrιmonie de
clτture : salle Noroοt
18 h ΰ 24 h
Souper et
soirιe jeunesse
18 h ΰ 1 h
Soirιe de gala «Bonjour Quιbec» : chapiteau
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Dimanche 23 juillet 2006
6 h 30 ΰ 9 h 30
Dιjeuner libre
8 h ΰ 12 h :
Accueil et inscription
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